Rules and Guidelines - Rotary Youth Exchange District 9600

Rotary Youth Exchange District 9600
Australia, Papua New Guinea, Nauru and the Solomon Islands
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Rules and Guidelines

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Participants in the Rotary International Youth Exchange Program jointly maintain and enforce an agreed minimum standard of behaviour.

  • At no time should you place yourself in a position of personal danger.

  • Schooling: As a requirement of the student visa, the Student must attend a school assigned by the Host Rotary Club. The Student is expected to take part in all school activities and studies must be taken seriously.

  • Rotary District 9600 arranges Travel and in all countries unlimited Health Insurance cover from the time of departure until the time of return.

  • The applicant must travel to and from the Host Country as arranged by Rotary. The applicant must return home from the host country by an uninterrupted route.

  • The applicant will comply with the travel requirements of the Host Club and Host District. 

  • Members of Host Family: The Student is to become an active member in his/her host family, assuming duties and responsibilities normal to a student of his/her age.

  • The applicant MUST NOT DRIVE a motorised vehicle of any kind. This includes, among other vehicles, cars, motorbikes tractors, boats, surf skis, snowmobiles. 

  • The applicant MUST NOT POSSESS, USE, CULTIVATE OR MANUFACTURE any illegal drugs or prohibited or restricted substances.

  • The applicant MUST NOT CONSUME alcoholic beverages in public. A drink in the privacy of the host parent's home is permitted if offered under parental supervision.

  • Laws: The student must obey the laws of the host country. Drugs (narcotics) - possession of and or use are not permitted and any breach is a serious offence which may result in the instant termination of the student's exchange program.

  • The applicant will not participate in any activity not approved of by the Host parent, Host Club or Host District.

  • The applicant must attend any Rotary functions as required by the host club or host district.

  • Language: Make every effort to learn and use the language of your host country.
  • Visits from applicants boy friends or girl friends are strongly discouraged. 
  • The applicant and, or, the applicant's parent(s) or guardian(s) MUST PAY any additional costs relative to an early return home or any other unusual costs of the applicant (including any charges for excess baggage).

  • Reporting: The Student shall report monthly to their District Committee Person while on exchange and fulfil any other requirements agreed to by their hosting or sponsoring Rotary Club.

  • Premature Repatriation: The student shall be returned home at his/her parents’ expense during the Exchange year if he/she participates in activities contrary to the signed student agreement.

  • Public Speaking: The student may be required to speak on a number of occasions to Rotarians, Service Clubs, Youth Groups and School Groups, etc
  • Return Date: The student will return home at the conclusion of the program (just prior to the expiry of the 12 month visa). There will be no stopovers or deviations to the scheduled return travel itinerary.


  • Smoking is socially unacceptable in many parts of the world and it is preferable to avoid smoking. Host Parents and Host Club preferences must be respected.

  • Body Piercing/Tattoos new or additional body piercing or obtaining a tattoo whilst on exchange is not allowed for health reasons.

  • Respect your Hosts wishes become an integral part of the host family, assuming duties and responsibilities normal for a student of your age or for children in the family.

  • Join In / Attend Rotary-sponsored events and host family events and show an interest in these activities. Volunteer to be involved; don’t wait to be asked.

  • Romance: Avoid serious romantic activity. Abstain from sexual activity.

  • Involvement: get involved in your school and community activities. Plan your spare-time around your school and community friends. Do not spend all your time with other Exchange Students.

  • Friends: choose them carefully

  • Loans: Do not borrow money. Pay any bills promptly. Offer to reimburse your host families each month for the costs you incur eg. phone, computer.

  • Internet: Limit your use of the internet and your mobile phone. Enjoy the company of your Host family and friends that you are with.

  • Special Events if you are offered an opportunity to go on a trip or attend an event, make sure you understand any costs you must pay and your responsibilities before you go.

  • Family Visits: visits by parents/ guardians, siblings or friends while you are on exchange are strongly discouraged - especially early in the period of exchange and toward the end of the exchange. Such visits, if they are to be arranged, may only take place with the host Club’s and District’s consent and within their guidelines.

  • Abuse or harassment must not be tolerated. Talk to your Club Counsellor, Host Parents or other trusted adults if you encounter any form of abuse or harassment whilst on your exchange.

Rotary Youth Exchange provides an opportunity of a lifetime for young Australians currently studying Year 9 to 12 to study abroad for the following year.
They’ll spend up to 12 months living and studying in a foreign country, learning a lot about themselves and the culture of their adopted host families.
It’s an amazing, life-changing experience you can give your kids that they will never regret.
Rotary Youth Exchange District 9600 is a Student Exchange Organisation registered in Queensland by the Department of Education & Training (DET) International Quality Unit, Mary St, (LMB 827), Brisbane QLD 4001 - Ph: 07 3513 6748
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