August Orientation - Rotary Youth Exchange District 9600

Rotary Youth Exchange District 9600
Australia, Papua New Guinea, Nauru and the Solomon Islands
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August Orientation

Information and Forms > For Students > Exchange Students > Orientation and camps
AUGUST Orientation weekend
Outbound orientation should include the following topics:
Program Information
• Rules and regulations
• Travel restrictions
• Finances
• Roles and responsibilities of participants
• Basic Rotary information
• Budgeting (allowance/stipend and costs)
• Contact information for the sending district chair, district governor, club president, and Rotarian counselor
• Suggestions for speaking at Rotary meetings (e.g., bring slides, pictures, maps from home)
• Communications with home
• Role as a Rotary ambassador
Cultural Preparation
• Role of the host club and counselor
• Homesickness
• Adaptability and cultural tolerance
• Language training
• Host families and sample questions
• Cross-cultural preparation and research on host country
• Gift Giving
• Abuse and harassment prevention and awareness training, including reporting (required)
• Gender-specific breakout session to discuss sensitive issues (eating disorders, sexual harassment, etc.). Within rooms, it’s a good idea to separate students by native language or according to countries/regions they are visiting.
• District 24-hour contact number and contact information for two non- Rotarian resource persons, one male and one female
Travel Information
• Passport and visa information
• Finances/money
• Insurance, health care discussions
• Luggage, packing suggestions, etc.
• Youth Exchange Blazers
Additional Information for Parents
• Parents-only meeting to discuss the challenges of being a parent of an exchange student, visiting the student abroad, and what the parent can expect during the homecoming
Additional topic
What it’s like being an exchange student (brief presentation by a current inbound or former exchange student)
• Not all Rotary clubs are the same
• Cultural simulation games
• Understanding your own cultural expectations and assumptions

Parents should attend orientation sessions to speak with Youth Exchange officers, travel agents, alumni, and other parents. It’s also strongly recommended that students spend time talking with alumni who studied in their future host country.
Inbound orientation covers the following topics:
Program Information
• Rules and regulations for students established by the host club, district, and multidistrict
• Consequences for breaking a program rule
• Policy on student travel and forms and permission needed
• Monthly allowance
• Host contact information for district chair, district governor, club president, and Rotarian counselor
• Student’s role as a Rotary ambassador
• Participation in Rotary club meetings and at local Rotary events
• Communications with home
• School attendance and participation in extracurricular activities
• Use of computers, Internet, e-mail
Cultural Concerns
• Local customs and colloquial phrases
• Information about gestures, personal space, and communication differences
• Gender, personal hygiene, time, and respect for elders
Health and Safety
• Information on local laws and customs that apply to young people
• Information on reporting incidents of abuse and harassment
• District 24-hour contact number and contact information for two non-Rotarian resource people, one male and one female
• Contacts for local medical, dental, and mental health professionals
• Local social service resources, where available, including suicide prevention hotlines, rape crisis hotlines, and child protection and law enforcement agencies
Rotary Youth Exchange provides an opportunity of a lifetime for young Australians currently studying Year 9 to 12 to study abroad for the following year.
They’ll spend up to 12 months living and studying in a foreign country, learning a lot about themselves and the culture of their adopted host families.
It’s an amazing, life-changing experience you can give your kids that they will never regret.
Rotary Youth Exchange District 9600 is a Student Exchange Organisation registered in Queensland by the Department of Education & Training (DET) International Quality Unit, Mary St, (LMB 827), Brisbane QLD 4001 - Ph: 07 3513 6748
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